OVA Board Meeting Notes – 2024 November

On Tuesday, November 19, 2024, the Oakmont Village Association (OVA) Board of Directors held its regular monthly meeting. OVA members may view the agenda and meeting packet here. The purpose of this article is to report briefly on decisions made at the meeting.

I attended the meeting via Zoom, but the OVA website was having technical difficulties, which meant that I didn’t get the Zoom link and connect until around 45 minutes into the meeting. At that point, all of the reports were done. To see the President’s Report and the General Manager’s Report, you’ll have to watch the video here (I think this is the right link, but the website is apparently down again so I can’t check). Financial and committee reports are in the meeting packet, linked above, if you want to read them.

Item 9.A. was a resolution to approve the draft charter for the Governing Documents Ad-Hoc Committee (see pp 46-47 of the meeting packet). This engendered substantial discussion among directors, as some objected to parts of the charter. One significant concern was that the officer duties identified in the charter include direct interaction with the Communication Committee to aid in educating the community about governing documents issues, whereas some directors felt that only the Board should be providing official information to the community. Others questioned the need for a Confidentiality clause (see p. 47), asking why any part of the process should be kept confidential from the OVA membership at large. Finally, the resolution approving the charter passed (4-2), with the expectation that there will be changes to the charter in the future to address some of the directors’ concerns.

Item 10.A. was a resolution to approve acquisition of a commercial mower and trailer, with a not-to-exceed cost of $20,000. The resolution passed.

Items 10.B. and 10.C. got a little confused. First, it was announced that there were a total of 8 candidates who had submitted applications to replace resigning director, David Dearden, who then voiced his resignation, effective as soon as a replacement was elected. Then the following motions were passed:

• The Board voted to use a secret ballot to select a new director from among the candidates.
• The Board offered the title of Vice President, to replace David in that position, to the current Recording Secretary, Steve Spillman, and Steve accepted that appointment.
• The Board then voted by secret ballot on who the new director should be. Jess Marzak, a well-respected former director, was elected to the Board.
• Finally, the Board voted to appoint Jess as Recording Secretary, to replace Steve, pending Jess’ acceptance of that appointment (Jess was not present at the meeting).

President Heidi Klyn encouraged the 7 candidates who were not selected to run for the Board in the spring, when we will elect 4 directors to the Board.

As noted in the meeting agenda, next month’s regular Board meeting will take place on December 17.