OVA Board Meeting Notes – 2025 January

Originally published 2025-01-17, updated 2025-01-21

On Tuesday, January 21, 2025, the Oakmont Village Association (OVA) Board of Directors held its regular monthly meeting. OVA members may view the agenda and meeting packet here and instructions for joining the meeting via Zoom here. The purpose of this article is to encourage OVA members to attend the meeting, either in person or via Zoom, and to call attention to a few items of interest that are in this month’s agenda. Section headings below duplicate the section headings in the meeting agenda. Information about interesting discussions and decisions made at the meeting appear after “At the meeting:” in the sections below. For more details on today’s meeting, see the Oakmont News reports on the meeting.

4. Consent Calendar

In addition to approval of December’s minutes, this month’s consent calendar includes approval of three members to be added to the Long Range Planning Committee (LRPC) and five members to be added to the Governing Documents Ad Hoc Committee (GDC). The proposed new LRPC members are Darlene G. Miller, Margaret (Peg) Stone and Judy Passaglia, and their statements of interests, CVs or resumes begin on page 7 of the meeting packet. The proposed new GDC members are Josh Axelrod, Monica Heath, Neill Ray, David Simpson and Dorothy Stuebner, and their statements of interests, CVs or resumes begin on page 17 of the meeting packet.

At the meeting: Minutes were approved, of course, and the additions of members to the LRPC and GDC were approved together, without discussion.

5. Presidents Report

At the meeting: (starting around 1:04 pm in the video) President Heidi Klyn reported that 7 OVA members have submitted applications to run for the 4 open Board seats. Candidates Night will be held in Berger on February 19, and you may submit questions by Email to askova@oakmontvillage.com or in writing by dropping into a marked box in the OVA office. Heidi also encouraged Oakmonters to take advantage of a free firewise assessment, by contacting Danielle Hannigan in the OVA office (707-539-1611 ext. 105, dani@oakmontvillage.com).

7. Other Reports

The monthly Treasurer’s Report is postponed to February, waiting for 2024 end-of-year financials. There will be reports from the General Manager (Item 7.B.) and from the chair of the GDC (Item 7.C.1.), but those reports are not recorded in the meeting packet. There are reports to the Board from the Firewise Taskforce (Item 7.C.2., pp. 25-26) and from the Environmental Stewardship Taskforce (Item 7.C.3., pp. 27-28).

At the meeting: Please see the video, starting around 1:06 pm.

8. Open Forum

At the meeting: Please see the video, starting around 1:24 pm. Among other things, four of the new members of the GDC were introduced.

9. Unfinished Business

Item 9.A. will be final approval of 2025 Updated Election Rules, which were approved in concept in December. The new Election Rules are included on pp. 29-47 of the meeting packet.

Item 9.B. will be an update on the Central Complex Area by Heidi Klyn. This report is not included in the meeting packet.

At the meeting: (starting around 1:31 pm in the video) Item 9.A. Christel discussed the status of the Updated Election Rules, and the Board voted to adopt them. Christel noted that, though the updated rules allow for electronic voting, that will not be implemented until the 2026 election. Item 9.B. [1:33 pm] Heidi reported on the various things that have been accomplished to date and promised various membership engagement activities in the future, but she didn’t really present any new information. In particular, the Board has not revealed any cost modeling data, nor even whether or not they have received such data.

10. New Business

Item 10.A. (pp. 48-53) is a resolution for replacement of the East Rec back patio furniture, at a cost of $26,000.

At the meeting: (starting around 1:31 pm in the video) Item 10.A. Christel requested that the Board delay consideration of this item until next month, which they did. She acknowledged that concerns about the estimated cost have been received, and promised to address such concerns as well as providing more information about alternatives, for consideration by the Board and OVA members.

Review

This section contains the following items:

• LRPC meeting minutes for November 4, 2024, p 54.
• Oakmont Stewardship Task Force meeting minutes for October 21, 2024, pp. 55-58

There was no discussion of either of these items during the meeting.

As noted in the meeting agenda, next month’s regular Board meeting will take place on February 18, 2025.